Exhibitor (non-food) Information

Important Dates

♦  Food vendor registration form and payment deadline:  Friday, May 13, 5:00 pm
♦  Exhibitor (non-food) registration and payment deadline:  Friday, May 28, 5:00 pm
♦  Food vendor setup permitted:  Friday, June 3, 8:00 pm
♦  Exhibitor (non-food) setup permitted:  Saturday, June 4, 6:00 am
♦  Pride parade:  Saturday, June 4, 10:00 am
♦  Food vendors and exhibitors must be fully set up:  Saturday, June 4, 10:00 am
♦  Pride festival gates open:  Saturday, June 4, 10:00 am
♦  Booth teardown:  Saturday, June 4, 6:00 pm
♦  Exhibitors must be cleared from festival area:  Saturday, June 4, 9:00 pm

Exhibitor (non-food) application form  (PDF)

Rules for Participation

The Sacramento Gay & Lesbian Center (the “Center”) proudly presents the Sacramento Pride Festival and Parade for the public as educational and entertainment events, and reserves all rights as producers. Any reproduction, broadcast, or commercial use of any portion of the event, in whole or in part, in any form without explicit written consent of Sacramento Gay & Lesbian Center is strictly prohibited.

The Sacramento Gay & Lesbian Center reserves the right to refuse anyone participation at this event and does not guarantee your success at this event.

By signing and submitting the attached application, you (hereinafter referred to as “Exhibitor”) agree to comply with the following terms and conditions. Violations of these terms and conditions can be cause for removal from festival grounds without refund and can result in being expelled from future events. NO INCOMPLETE APPLICATIONS WILL BE ACCEPTED.

Booth Space: Exhibitor spaces are rented in 12 foot by 12 foot squares. Each space will include one 10 foot by 10 foot tent, one eight-foot table, and two chairs. You are permitted to use your own tent or booth structure in your space provided it fits into the space for which you have paid and otherwise meets City of Sacramento safety guidelines. No tent or structure may exceed 15 feet in height. Additional tables and chairs are available for rent for a fee. Electricity may also be purchased for a fee.

Product Exclusivity: Product exclusivity is granted only to those Exhibitors who pay an exclusivity fee established by The Center. Please contact The Center for details. The Center reserves the sole right to determine who will be granted exclusivity and to determine the number of exhibitors that sell similar products and/or services.

Trademarks: The Center reserves the right to the use of its logos, name, marks, symbols, and other intellectual property. Any use of these without express written permission is a violation of the agreement with The Center and will result in expulsion from the festival.

Placement: The Center reserves the sole right to place Exhibitors in any location it deems fit. The Center will try to accommodate requests by Exhibitors but makes no guarantees. If you have a special requirement (i.e. ADA accommodation) please contact The Center.

Set-up: Exhibitors will be allowed to enter the festival at the Exhibitor gate at 6:00 am on the day of the event. All vehicles must exit the gate by 9:00 am. Gates will not be opened for exit until 6:00 pm. All exhibitors and food vendors must remain open until at least 6:00 pm.

Electricity: An electrical connection of up to 15 amps may be purchased for an additional fee. The locations for which power can be supplied are limited and available on a first-come first-served basis only. Exhibitors will have one power connection per booth and are responsible for their own power strips or extension cords within their booth area. Due to City of Sacramento fire regulations, exhibitors wishing to bring their own generators may do so only with prior written consent of the Center.

Parking: Exhibitors may park in various garages in the area for a nominal fee. All vehicles not remaining for the duration of the festival must exit the festival area by 9:00 am.

Admission: Each Exhibitor will be given four admission tickets to the festival as part of their space rental. Additional entry tickets may be purchased at regular price.

Orientation: Exhibitors are asked to attend one orientation prior to the festival. Dates and locations to be determined and announced.

Deadlines: The deadline for non-food exhibitors is 5:00 pm on Friday, May 28, 2011. Due to health regulatory filings, the deadline for food vendors is two weeks earlier, 5:00 pm on Friday, May 13, 2011. At the discretion of The Center, late applications may be accepted. A late fee will apply.

Cancellations: You may cancel your booth application at any time before the Deadline as stated above. You will receive a refund of fees paid, less a 15% processing fee. Cancellations after the deadline will not be refunded.

Assigned spaces not checked-in and occupied by the Exhibitor by 10:00 am on the day of the event will be subject to resale by The Center. Provided there is adequate additional space, the original Exhibitor may be reassigned, but under no circumstances will a refund be made.

Restrictions: None of the following are to be sold, displayed, distributed, or otherwise present at the event without the express written consent of The Center: alcoholic beverages, bottled water, third-party sponsorship, national corporations/franchises. Food of any kind and beverages may be sold only by registered food vendors, subject to conditions. Exhibitors found in violation of these rules are subject to immediate expulsion from the festival grounds with no refund of fees paid without prejudice to The Center’s right to other claims or damages.

Insurance: All Exhibitors must provide proof of insurance. A Certificate of Insurance must be submitted with your application naming Sacramento Gay & Lesbian Center as an additional insured with a minimum general liability limit of $1 million. Your existing insurance policy is usually sufficient. If you do not have insurance please contact The Center as we have affordable one-day coverage available through our insurance program.

Noise: The Center reserves the right to monitor or prohibit the use of any electronic equipment, machinery, or other activity that it determines, in its sole discretion, is distracting from other booths or attendees.

Conduct: All Exhibitors and all of their representatives shall conduct themselves at all times in accordance with normal standards of decorum and good taste. The Center reserves the right to eject from the festival grounds anyone violating those standards.

Adult products: Sellers of adult products, including but not limited to movies, toys, publications, or other items of an adult nature must clearly identify this on the application. The Center reserves the right to limit, impose special conditions on, or prohibit such sales in its sole discretion. Selling adult products without prior notice and consent of The Center is prohibited.

Marijuana Sales: The sale of marijuana, including “legal” or “medicinal” marijuana, shall not be permitted under any circumstances.

Tobacco: The sale of tobacco of any kind is prohibited. Smoking shall be confined to designated smoking areas.

Tattooing and/or Body Piercing: Exhibitors providing permanent tattooing and/or body piercing must submit a letter of approval from the local health department and all required permits with the application. No genital piercing will be permitted on festival grounds.

Non-Profit: Exhibitors claiming non-profit booth pricing must provide a copy of their Internal Revenue Service letter of determination with their application.

Rainbow Chamber Discount:  Current members of the Sacramento Rainbow Chamber of Commerce are entitled to take a discount of $35.00 from their exhibitor fees.  Proof of membership and/or confirmation from the Rainbow Chamber may be required.

Licenses and Taxes: Exhibitors are responsible for obtaining and complying with all necessary licenses, permits, and tax regulations. You are advised that a Business Operations Tax Certificate is required to sell, expose for sale, or offer for sale any goods, wares, or merchandise in the City of Sacramento. For more information contact the City of Sacramento at 916-808-8500.

Limitation of Liability, Indemnity, and Release: Neither The Center, nor any of its officers, agents, volunteers, employees, independent contractors, or other representatives shall be held liable for, and they are expressly released from, liability for any damage, loss, harm, or injury to the person or property of Exhibitor or any of its officers, agents, volunteers, employees, independent contractors, or other representatives, resulting from theft, fire, water, accident, or any other cause.

Exhibitor shall indemnify, defend, and hold harmless The Center and any of its officers, agents, volunteers, employees, independent contractors, or other representatives (i) from and against any and all claims arising from any acts, failures to act, or negligence of Exhibitor or any of its officers, agents, volunteers, employees, independent contractors or other representatives, (ii) from and against any and all claims arising from breach of, or default in the performance of any obligation on Exhibitor’s part to be performed under, these terms and conditions, and (iii) from and against all costs, attorney’s fees, expenses, and liabilities incurred in the defense of any such claim or any action.

Under no circumstances shall The Center be liable for consequential, indirect, special, or punitive damages of any kind, whether foreseeable or unforeseeable, whether based upon lost goodwill, lost profits, loss of use of the booth, or otherwise, and whether arising out of breach of any express or implied warranty, breach of contract, negligence, misrepresentation, strict liability, or otherwise.

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